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Requests for reimbursement of expenses should preferably be submitted within 30 days.

Identification and separation of expenses for alcohol purchases.

Return of any excess reimbursement or allowance within a reasonable time period.

Substantiation of the business or travel expense with required original receipts for all expenses of $75 or more.

Proper justification to establish a valid university business purpose for the travel or business expense, which must include the who, what, when, where, why and/or how for all expenses.

This Policy adheres to IRS accountable plan rules that require employees and non-employees to properly document and account for all business and travel expenses, advances and allowances.

OANDA (site for currency exchange rates).

Designated Departmental Financial Representative (DDFR) Listing.

Business and Travel Expense Policy - FAQs.

PA Financial Responsibility Insurance Card for Vehicle Rentals.

Non-Employee Expense Report (access required).

International Travel Registration Form - All Other Locations.

International Travel Registration Form - Qatar.

Expense Report - Taxable Reimbursement Form.

Conflict of Interest Disclosure and Anti-Kickback Agreement Form.

Authorization for Employee Expense Reimbursement Direct Deposit Form.

Signature Authority for Legally Binding Commitments and Documents Policy.

Responsibilities for Managing Carnegie Mellon Financial Assets Policy Statement.

Property Management Policies and Procedures.

Compliance with Financial Conflict of Interest Requirements in Research.Code of Workplace Conduct for Trademark Licenses.Questions about the content of this policy should be directed to the Controller’s Office at 41Ĭarnegie Mellon will pay for or reimburse university business and travel expenses that comply with this Policy.

Office of the Vice President for Finance and Chief Financial Officer. This Policy supersedes the 2011 Business and Travel Expense Policy. Administrative changes were made on February 21, 2022. This Policy was approved by the President on Septemand applies to all business and travel expenses incurred and/or expense reports submitted on or after October 1, 2018. Business and Travel Expense Policy POLICY TITLE:Ĭarnegie Mellon University Business and Travel Expense Policy